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Weekly Meeting #30
Date |
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1. Participants & Attendance
Name | Company | Role |
|---|---|---|
Emmi Kaipia | Valio | Head of Business Development |
Teemu Salonen | Valio | Pricing Analyst |
Tomi Toivonen | Valio | Pricing Manager |
Omar Bendada | Ben Consulting Services | Business Analyst |
Peter Jarvis | Ben Consulting Services | Project Manager |
Terry Gardener | Ben Consulting Services | Project Manager |
2. Progress Summary
Evolution of Plan for Soft Go-Live
Last meeting on 19th Dec agreed to target 12th Jan for Soft Go-Live
BCS actioned to issue a plan to hit that date: mailed 31st Dec
Deliver an MVP by completing 4 outstanding bug fixes and 4 new features
Deploy MVP to Production and optimise performance there
Execute Soft Go-Live phase
We have since clarified with Valio that Soft Go-Live will be an extended testing period involving Sales team members, and will take place in the Test environment
No deployment to Production, and performance must be optimised in Test
Additional items since flagged as essential for Soft Go-Live
4 new features requested
2 new bugs raised
3 old bugs flagged as essential
Progress Against That Plan
Essential functionality and bug fixes agreed at last update: mostly delivered
Basic functionality to support creation of agreements: pending one bug with Zilliant
Further functionality essential for Soft Go-Live: margin calculations still outstanding
New features requested since last update: still to be delivered
New bugs raised since list update: both are product bugs with Zilliant
Bugs flagged as essential since last update: fixed so far as we can, pending re-test at Valio and a fix for the same Zilliant bug as above
Changes identified with Zilliant have delivered good improvements on performance, but still work to do to get performance on Product Groups to an acceptable level
We estimate that a further two weeks effort is required to resolve the outstanding points and to be ready for Soft Go-Live
Complete the margin calculations
Deliver the most recent new features
Deliver acceptable performance on Product Groups
3. State of Readiness for Soft Go-Live
Previously Agreed Essential Functionality to Support the Creation of New Agreements
Ref | Description | Status | Comments |
|---|---|---|---|
VAL-708 | Finished goods Active / Inactive | Done | |
VAL-607 | CPQ and PM dates | Done | Workaround implemented |
VAL-648 | Agreement Lines with numeric Product ID not picking up Valio Guidance | Done | |
VAL-598 | Valio guidance is giving wrong numbers | Pending | Issue fixed but script will not run on automated schedule: with Zilliant |
Previously Agreed Essential Further Functionality to Enable Soft Go-Live
Ref | Description | Status | Comments |
|---|---|---|---|
VAL-732 | Change notice period entry from days to months | Done | |
VAL-580 | EAN code and How many ST's in SKU | Done | |
VAL-665 | Possibility to change Line item level end date (Net priced items) | Done | |
VAL-641 | Margin Summary Page | To Do | Requirements agreed; to implement |
New Features Requested Since Last Update
Ref | Description | Status | Comments |
|---|---|---|---|
VAL-722 | Change logic how to find customer ID and customer NAME | Pending | With Zilliant to provide required fields |
VAL-738 | Allow Volume to be specified as Invoicing Units, KG or L | To Do | |
VAL-743 | Create a default pop up window to hold the less frequently used Add Lines fields | To Do | With Valio to specify |
VAL-751 | Add a toggle field for old / new customer to Agreement Information | To Do | Requested 8th Jan |
New Bugs Raised Since Last Update
Ref | Description | Status | Comments |
|---|---|---|---|
VAL-716 | Can't set price for line items | Pending | With Zilliant; this functionality has disappeared from the environment |
VAL-740 | Dates | Deal start and end date | Pending | Same issue as 607 but within CPQ; bug raised on Zilliant |
Old Bugs Flagged as Essential Since Last Update
Ref | Description | Status | Comments |
|---|---|---|---|
VAL-606 | Cannot upload data into Unit of Measure UOM Look-up | In Progress | With Teemu to test |
VAL-650 | Need a default Add Lines screen for sales users | In Progress | Created and will be refined until Soft Go-Live |
VAL-644 | New net price from PM to CPQ (net price process) | Pending | Same automation issue as 589 above: with Zilliant |
Performance
The principal issue is that it was taking 10-15 minutes to add a Product Group. We have implemented some suggestions from Zilliant into the relevant script which have reduced this to 2 minutes or less. However, there is another background job which runs in parallel, and for which the user must wait to complete, and which still takes up to 10 minutes. We are engaging with Zilliant in order to address that issue and also to reduce the overall time below 2 minutes.
Completion of MVP for Soft Go-Live
If there are no further changes required, BCS expects to have the MVP ready by 23rd Jan.
Performance remains a significant risk, and we will provide a joint BCS & Zilliant plan to address the remaining issues by 13th Jan.
4. Next Steps and Contractual Arrangements
Peter’s email of 31st Dec proposed the following arrangements for the Soft Go-Live phase, based on a belief that this phase would be a limited Production use to generate real agreements:
Because not all of the CPQ system has yet been tested, any bug arising from further testing of the original system, and which is found to be incorrect functioning of the system compared to the agreed scope, will be fixed under the existing fixed project budget
General support and any fixes required during the originally planned Hypercare period will be covered under the existing fixed project budget
Any changes arising out of the Soft Go-Live phase which were not part of the agreed scope will be managed on a time & materials basis
General support of the Soft Go-Live beyond the Hypercare period will be managed on a time & materials basis
All Project Management activities will be managed on a time & materials basis
5. Project Timeline
